You found the perfect job. You updated your resume. Now comes the part that many people find tricky—what to say in the email with your resume attached. It seems simple, but writing the right message can make a strong first impression and even decide whether your resume gets opened or ignored.
Many job seekers worry about sounding too pushy, too casual, or too unsure. If that’s you, don’t worry! In this post, we’ll break down what to say in email with resume so your message is clear, professional, and friendly. You’ll learn how to get noticed and respected—even before the interview.
Let’s explore what works (and what doesn’t), with real examples you can copy, customize, and use right away. 💼
1. Why Your Email Message Matters
Think of your email as the first handshake before the hiring manager sees your resume. A short, polite message can build trust fast.
Bad Example:
“Hi, resume attached. Thanks.”
Better Example:
“Dear [Hiring Manager’s Name],
I hope you’re doing well. Please find my resume attached for the [Job Title] role. I’m excited about the opportunity to contribute to your team.”
🧠 Even a few thoughtful lines can help you stand out from dozens of other emails.
2. Start With a Proper Greeting
Always begin with a polite and professional greeting. If you know the hiring manager’s name, use it. If not, “Dear Hiring Manager” works well.
Examples:
- “Dear Ms. Jackson,”
- “Dear Hiring Team,”
- “Hello Mr. Lee,”
Avoid greetings like:
- “Hey!”
- “Hi there” (too casual for formal job emails)
🙋♂️ A respectful tone shows you’re serious and professional from the start.
3. State the Job You’re Applying For
Hiring managers may be hiring for multiple roles. Make sure they know exactly which job you’re applying for in the email.
Example:
“I’m writing to apply for the Marketing Assistant position at XYZ Company, as advertised on your website.”
📝 Mention the job title and where you found the listing to help the reader quickly place you.
4. Include a Quick Introduction
Add 1–2 lines about who you are and why you’re interested. Keep it short and confident—not your full cover letter.
Example:
“I’m a recent graduate with a passion for digital marketing and strong writing skills. I’d love to contribute to your growing team.”
Avoid:
Overloading your email with your full resume content. That’s what the attachment is for!
5. Mention the Resume Attachment Clearly
Tell them directly that you’ve attached your resume. This makes it easy for them to find it.
Example:
“Attached is my resume for your review. Please let me know if any additional materials are needed.”
📎 Don’t forget to actually attach the file before sending!
6. Close With Gratitude and Politeness
Always end with a thank you and a professional closing. This leaves a good final impression.
Example:
“Thank you for your time and consideration. I look forward to hearing from you.”
Best regards,
[Your Full Name]
[Your Phone Number]
🙏 Being polite doesn’t go out of style—especially in job emails.
7. One Simple Email Template You Can Use
Here’s a full sample email you can copy and tweak:
Subject: Application for [Job Title] – [Your Name]
Email Body:
Dear [Hiring Manager’s Name],
I hope this message finds you well. I’m writing to apply for the [Job Title] position at [Company Name].
I’ve attached my resume for your review. I believe my skills in [mention 1–2 strengths] make me a strong fit for your team.
Thank you for considering my application.
Best regards,
[Your Name]
[Your Contact Info]
🎯 Simple, clear, and professional—just how hiring managers like it!
Final Thoughts: What to Say in Email With Resume
Your email doesn’t have to be long—but it does need to be clear, polite, and professional. By learning what to say in email with resume, you’ll set the right tone and give your resume the best chance to be read. A great email message shows respect, interest, and strong communication skills. Those few lines could be the key to landing your next job. ✨
